Administrative Coordinator (2 Month Temporary)

Columbia, MD, USA|Remote

Job Overview

Employment Type

Temporary

Full-time

Compensation

Hourly

Exact $40.00

Work Schedule

Standard Hours

Benefits

Fully remote

competitive hourly rate

Professional development opportunities

Flexible work schedule

Collaborative team environment

Job Description

Our client is a prominent association headquartered in Washington, DC, known for its dedication to advancing the interests and engagement of its members in a dynamic and impactful industry. This organization operates at the forefront of advocacy and professional development, supporting its leaders through a structured and collaborative environment. The association prides itself on fostering innovation, inclusivity, and operational excellence, ensuring its activities have far-reaching benefits across the sector it serves. With a strong commitment to its mission, the association continuously seeks experienced professionals who can contribute meaningfully to its executive operations and overall organizational success.

The current opportunity is for a Temporary Administrative Coordinator role, designed to provide comprehensive administrative and operational support to the Executive Office. This full-time, remote position spans a two-month assignment and is tailored to support the President and President-Elect of the association with their immediate travel and engagement requirements. It demands an individual who thrives in fast-paced settings and excels at managing complex logistics and communications with precision and professionalism.

As the Administrative Coordinator, you will play a crucial role in orchestrating travel plans, managing calendars, and preparing essential briefing materials that ensure seamless executive engagements. The role requires exceptional organizational skills, a keen eye for detail, and the ability to communicate effectively with various stakeholders. Candidates must be local to the DMV area despite the role being fully remote, underscoring the importance of proximity for any occasional in-person needs or coordination. At a competitive hourly rate of $40, this role offers a stimulating short-term challenge ideal for professionals seeking to apply their expertise in executive support within an association or nonprofit environment.

This position offers not only an opportunity to engage closely with senior leadership but also to experience the operations of a leading association that values its people and promotes a culture of efficiency and responsiveness. The successful candidate will be highly responsive, proactive, and adaptable, with a proven track record of supporting senior leaders through managing logistics, preparing detailed briefing materials, and maintaining outstanding organizational systems. This role is essential in enabling the executive leadership to focus on strategic priorities while ensuring their schedules and engagements are flawlessly managed.

Job Requirements

3+ years of administrative or executive support experience
Experience coordinating travel logistics
Strong written communication skills
Exceptional organizational skills
Ability to work independently in a remote environment
Proficiency in Microsoft Office Suite
Must be local to the DMV area

Job Qualifications

3+ years of administrative or executive support experience, preferably supporting senior leadership
Experience coordinating travel and managing complex calendars
Strong written communication skills, with experience preparing professional briefing materials
Exceptional organizational skills and attention to detail
Ability to manage multiple priorities and work independently in a remote environment
Proficiency in Microsoft Office Suite and virtual collaboration tools
Experience supporting executives within an association, nonprofit, or membership organization
Experience coordinating high-profile speaking engagements or external stakeholder events

Job Duties

Coordinate complex travel logistics for the President and President-Elect, including airfare, accommodations, ground transportation, and itineraries
Manage and maintain scheduling requests, including external meetings, speaking engagements, and event participation
Serve as a liaison for speaker requests and external engagement coordination
Prepare comprehensive briefing materials for meetings, conferences, and events
Compile background information, agendas, talking points, and relevant documents to ensure leadership is well-prepared
Track engagement details and ensure timely follow-up on action items
Provide general operational and administrative support to the Executive Office as needed