Administrative Coordinator

Legends Global is a renowned event management company specializing in providing exceptional services for trade shows, conventions, expos, and special events. The company is known for its commitment to delivering seamless event experiences through innovative solutions and dedicated customer service. With a strong reputation in the industry, Legends Global continually strives to support and enhance the event services sector by employing a skilled and professional team. The company embraces diversity and encourages individuals from all backgrounds, including women, minorities, individuals with disabilities, and protected veterans, to apply. As a VEVRAA Federal Contractor, Legends Global upholds the principles of equal opportunity and affirmative action in its hiring practices.\n\nThis administrative role within the Event Services Department offers a unique opportunity to grow your career at a fast-paced, dynamic company focused on event execution. Reporting directly to the Director of Event Services, the position is instrumental in managing various administrative tasks vital to the team’s operations and success. The role primarily supports the department in financial clerical duties such as invoice processing, ordering supplies and equipment, post-event accounting, and preparing detailed reports. A key responsibility is the management of the exhibitor service booth for trade shows and expos, which requires coordination with vendors and close collaboration with event coordinators and managers. While not event-based in nature, this role involves light presence on the event floor when necessary, maintaining a balance of office administration and event support.\n\nThe ideal candidate will utilize strong organizational and communication skills to ensure that all financial and logistical requirements are met promptly and accurately. This role demands attention to detail and the ability to multitask effectively, handling everything from inventory management of uniforms to booking meeting spaces and managing calendars and expenses for the Director. The position offers exposure to various aspects of event services from a behind-the-scenes perspective, enabling growth and learning in event management support. Candidates with bilingual English and Spanish skills are preferred, enhancing communication with diverse teams and vendors. The position requires proficiency in Microsoft Office and familiarity with POS systems is advantageous. This full-time, administrative office-based position may require occasional extended hours, including nights or weekends, depending on event schedules. Legends Global provides a supportive working environment that fosters professional growth and offers employees the chance to contribute meaningfully to successful event executions and client satisfaction.