Administrative Coordinator

Memphis, TN, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Range $37,447.25 - $46,466.32

Benefits

competitive salary based on experience and qualifications

Health Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Paid holidays

401(K) retirement savings plan with company match

Opportunities for training and growth within the organization

Job Description

Reedy & Company is a respected organization known for its commitment to excellence and its customer-centric approach. As a company, Reedy & Company operates within a dynamic environment where professional communication and efficient administration are key to sustaining growth and maintaining high levels of client satisfaction. The company fosters a welcoming atmosphere where teamwork, responsiveness, and adaptability are highly valued, making it an excellent place for employees seeking to thrive in a supportive and professional work setting. Reedy & Company is dedicated to providing exceptional service to its diverse clientele, including residents, vendors, prospects, and internal teams. It works diligently... Show More

Job Requirements

High school diploma or equivalent
1-3 years in an administrative, customer service, or receptionist role
Bilingual Spanish/English required
Ability to handle multiple communication channels including phone, email, in-person, and social media
Strong organizational skills
Proficiency with Microsoft Office Suite and Google Workspace
Experience in data entry and document management
Excellent written and verbal communication skills
Capacity to maintain confidentiality and exercise discretion
Ability to work an 8-10 hour shift

Job Qualifications

High school diploma or equivalent
Associate's or bachelor's degree in business administration, communications, or related field preferred
1-3 years in an administrative, customer service, or receptionist role
Bilingual (Spanish/English) required
Experience responding to public inquiries on social media or customer review platforms preferred
Familiarity with real estate, multifamily, or property management industry a plus
Clear, professional, and empathetic communication style
Comfortable handling conversations across phone, email, in-person, and digital/social platforms
Highly organized with strong attention to detail and follow-through
Discretion with sensitive or confidential information
Self-starter with the ability to multitask and adapt to shifting priorities

Job Duties

Greet and assist all visitors, clients, vendors, and team members in a courteous and professional manner
Maintain a clean, organized, and welcoming reception and lobby area
Manage conference room bookings, office supply inventory, and other front desk logistics
Receive and route all incoming calls, texts, emails, and physical mail to the correct departments
Track and follow up on inquiries to ensure resolution and communication loop closure
Monitor company social media platforms for messages, comments, and reviews
Respond professionally and timely to questions, comments, and concerns
Flag issues or complaints for escalation to appropriate teams
Collaborate with Marketing & Communications on tone, messaging, and approved responses
Perform clerical tasks such as data entry, scanning, document filing, and appointment scheduling
Assist with outbound messaging, resident notices, or campaign communication
Support cross-functional teams by helping route internal communication and organizing basic reports or logs
Accept, sort, and distribute incoming packages and mail
Manage outgoing mail and coordinate courier pickups
Use multi-line phone systems, visitor management tools, Microsoft Office Suite, Google Workspace, and social media tools
Log interactions and relevant notes in internal systems
Issue visitor badges, maintain sign-in logs, and follow building access protocols
Report suspicious activity and help maintain a safe workplace environment

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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