Administrative Assistant/Receptionist

This job opening is for an Administrative Assistant\/Receptionist at a professional agency committed to providing excellent service to both its guests and internal staff. The agency operates within a structured office environment where attention to detail, professionalism, and a welcoming demeanor are paramount. As an essential frontline role, the Administrative Assistant\/Receptionist functions as the first point of contact for visitors and callers, ensuring that their experience with the agency is positive and that all administrative processes flow smoothly. This position is part-time, offering an evening work schedule from Monday to Friday, 5 pm to 9 pm, totaling 20 hours per week, making it ideal for individuals seeking flexible work hours in a reputable workplace. Compensation is competitive at $21.00 per hour, reflecting the importance of the role and the qualifications required to perform it effectively.

The role of Administrative Assistant\/Receptionist is multifaceted, encompassing greeting and attending to the needs of guests in a warm and professional manner. The individual in this position manages the reception area by maintaining records of guest arrivals and departures and ensuring office security by monitoring access. Reception duties include handling multi-line phone systems, screening calls, and relaying messages promptly to the appropriate staff members. In addition to reception responsibilities, this role includes a variety of clerical tasks such as copying, faxing, scanning, filing, mailing, shredding, and data entry. The Administrative Assistant\/Receptionist also coordinates meeting schedules, both in person and virtually, and ensures that all participants are well-informed about meeting logistics. Maintaining an organized office environment through routine upkeep of meeting room use calendars is also part of the job.

This position requires an individual who is organized, detail-oriented, and capable of multitasking in a dynamic office setting. The successful candidate will possess strong communication skills, both oral and written, and demonstrate an ability to handle various work assignments with creativity and independence while functioning as a cooperative team member. Sensitivity to diversity and an understanding of different cultural backgrounds are significant attributes for this role, as is the ability to maintain confidentiality and professionalism. Preferred candidates may have personal lived experiences with mental health or bilingual abilities in Spanish, which would enhance communication within the community served by the agency.

The job also demands a basic proficiency in computer software applications, including Microsoft Office (Word, PowerPoint, Outlook, Excel), and familiarity with Electronic Health Records or specific software like Welligent is considered an advantage. Candidates must be comfortable using a range of office equipment such as telephones, printers, fax machines, scanners, and photocopiers. Reliable transportation to the workplace is necessary, as this role cannot be performed remotely or through a hybrid working arrangement.

Physically, the position mainly involves prolonged periods of sitting and requires manual dexterity for typing and telephone operation. The office environment provides typical working conditions with no significant exposure to adverse elements. The company encourages continuous determination and adaptability, as duties may evolve or expand with managerial discretion. Ultimately, this opportunity offers a great way for organizationally skilled candidates to contribute to the efficient functioning of an agency while engaging with diverse individuals and supporting key administrative operations.