Administrative Assistant/Receptionist

Green Bay, WI, USA|Onsite

Job Overview

Employment Type

Full-time

Hourly

Compensation

Hourly

Range $16.00 - $20.25

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life insurance

401k plan with company match

Paid vacation

Paid holidays

Health saving account with employer contribution

job training

Advancement opportunities

Job Description

Marine Travelift and ExacTech are renowned manufacturers specializing in mobile boat hoists and marine handling equipment. Established in 1954 and headquartered in Sturgeon Bay, Wisconsin, the company has grown into a world leader in the marine hoist industry. Their innovative machinery can be found on six continents, with over 4,500 units helping marinas manage boats of varying sizes worldwide. With a focus on continuous innovation, the company encourages each employee to contribute ideas that enhance product quality and service excellence. This culture of collaboration and creativity fosters a positive and rewarding work environment where team members are valued and inspired.

We are currently seeking an experienced Administrative Assistant/Receptionist to join our dynamic team at Marine Travelift and ExacTech. This full-time, hourly position is a dual role requiring the selected candidate to serve as the welcoming face of our office while providing pivotal administrative support across multiple departments. The role goes beyond traditional receptionist duties, involving multitasking in a fast-paced environment and handling various administrative tasks including document production, basic bookkeeping, and managing office communications. Ideal candidates will possess excellent communication skills, a customer-focused attitude, and a proactive approach to office management. This position offers a unique opportunity to be part of an industry-leading company with strong values and commitment to employee development. Benefits include health, dental, vision, and life insurance plans available shortly after hiring, eligibility for 401K with company match, participation in bonus plans, paid vacation, holidays, and advancement opportunities. Join Marine Travelift and ExacTech to build a meaningful career where your contributions truly make an impact.

Job Requirements

High school diploma or GED
minimum 3 years of experience in administrative, receptionist, or customer service roles
proficiency in Microsoft Office Suite including Word, Excel, Outlook
ability to learn new office software and equipment quickly
professional phone etiquette and clear verbal communication skills
ability to multitask and prioritize deadlines in a fast-paced environment
high level of discretion for handling confidential information
strong interpersonal skills and ability to build relationships across all organizational levels

Job Qualifications

High school diploma or GED
minimum 3 years of experience in administrative, receptionist, or customer service roles
proficiency in Microsoft Office Suite including Word, Excel, Outlook
ability to learn new office software and equipment quickly
professional phone etiquette and clear verbal communication skills
capability to multitask and prioritize deadlines
discretion when handling confidential information
strong interpersonal skills and ability to build relationships across organizational levels

Job Duties

Greet and welcome guests warmly as they arrive
maintain a professional and tidy lobby area
manage a multi-line phone system, directing calls and taking detailed messages
oversee office security by following visitor protocols and managing guest logs
assist with document production including drafting reports, memos, and presentations
support accounting tasks such as basic data entry, bookkeeping, and expense reporting
assist with incoming and outgoing mail, deliveries, and courier services