Administrative Assistant/Receptionist

New Haven, CT, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Hourly

Rate:

Range $16.00 - $21.00

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Professional development opportunities

Retirement Plan

Flexible spending account

Job Description

Invivyd is a pioneering biotechnology company headquartered in New Haven, Connecticut, dedicated to advancing cutting-edge solutions in the health sector. As a dynamic and innovative startup, Invivyd focuses on developing novel therapeutics and technologies designed to improve patient outcomes globally. The company's commitment to scientific excellence, collaboration, and impactful research establishes it as a leader in the biotech industry. Invivyd's New Haven headquarters serve as a central hub for its commercial and research operations, fostering a vibrant and fast-paced work environment where teamwork and innovation are paramount.

We are seeking a full-time Administrative Assistant to join our Commercial organization... Show More

Job Requirements

2+ years of experience in administrative, office management, or similar role
Ability to be in-office in New Haven, CT 5 days per week
Experience in a startup or high-growth environment strongly preferred
Strong organizational and multitasking skills with a high level of attention to detail
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, SharePoint
Familiarity with commercial operations or basic sales processes a plus
Ability to work independently while also being a strong collaborator
Professional demeanor and customer service mindset
Willingness to respond to occasional urgent needs outside of typical office hours
Positive, can-do attitude and flexibility to adapt as priorities shift

Job Qualifications

2+ years of experience in administrative, office management, or similar role
Experience in a startup or high-growth environment strongly preferred
Strong organizational and multitasking skills with attention to detail
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, SharePoint
Familiarity with commercial operations or basic sales processes a plus
Ability to work independently while being a strong collaborator
Professional demeanor and customer service mindset
Positive, can-do attitude and flexibility to adapt as priorities shift

Job Duties

Welcome visitors at the office with professionalism and guide them to conference rooms, offer refreshments, create a welcoming environment
Coordinate and organize day-to-day management of the office
Oversee stock of office supplies and maintain office organization
Coordinate inbound and outbound mail
Communicate with building management and support Facilities Manager with office vendors
Provide backup assistance to Executive Assistant to C-level executives
Ensure regular office needs such as snacks, cleaning, and supplies are met and coordinate services with vendors
Tidy up office space as necessary
Manage incoming calls, mail, and deliveries
Maintain a clean, safe, and organized office environment
Provide calendar support and scheduling for commercial team leaders
Coordinate internal and external meetings, including logistics and travel arrangements
Process invoices, purchase orders, and expense reports related to commercial activities
Assist with budget tracking and commercial reporting
Track project deadlines and follow up to ensure timely completion
Maintain organized records ensuring policy compliance
Support ad hoc projects and requests as needed

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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