Administrative Assistant - Sheraton San Diego Hotel & Marina

Chula Vista, CA, USA|Onsite, Travel

Job Overview

Employment Type

Hourly

Part-time

Compensation

Type:

Hourly

Rate:

Range $19.92 - $24.40

Work Schedule

On-call

Day Shifts

Weekend Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Employee Discounts

performance bonuses

flexible schedules

Job Description

Encore is a leading provider of event technology and production services, renowned for serving world-class hotels, convention centers, and event spaces globally. With a strong foundation in delivering exceptional service and innovative audio-visual solutions, Encore supports a diverse range of events, from corporate meetings to large-scale conventions. The company's dedication to excellence, reliability, and hospitality has positioned it as a trusted partner in the event services industry. Encore's commitment to cultivating a welcoming and inclusive workplace ensures that every team member is valued and empowered to contribute their unique strengths.

The role of Administrative Assistant at Encore plays... Show More

Job Requirements

High school diploma or GED
Minimum of 1 year experience in an administrative support role
Proficiency in Microsoft Office and web based applications
Strong written and verbal communication skills
Professional and proactive demeanor
Ability to handle multiple tasks efficiently
Willingness to work irregular hours including days, evenings, weekends, and holidays

Job Qualifications

High school diploma or GED
Computer proficiency in Microsoft Office and web based applications
Professional proactive demeanor
Excellent written and verbal communications skills
Hospitality experience preferred
1+ year experience in an administrative support role

Job Duties

Routinely check orders for accuracy so they are ready to invoice
Prepare billing reports daily and submit them to the hotel for reconciliation
Handle billing disputes and discrepancies and communicate resolution to all parties
Process invoices from vendors by entering them into Encore's procurement system to create a Purchase Order
Send copy of invoice and purchase order to vendor for reconciliation
Maintain and track purchase orders for reconciliation
Record all equipment being utilized at the location for room set specifications and coordination
Enter customer contact information and details into CRM system
Enter payments received directly from exhibit customers into the billing system and reconcile
Act as primarily phone receptionist for inbound calls and inquiries to the department and respond promptly to their needs
Process Exhibit Orders and payments
Create labels for shipping and coordinate with property shipping department for all shipping and receiving

Job Qualifications

Experience

Entry Level (1-2 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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