Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $22.00 - $27.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Employee assistance program
Flexible work schedule
Job Description
The company is seeking a highly presentable and detail-oriented Administrative Assistant / Receptionist to play a vital role in supporting daily front office operations while also assisting the Human Resources and Accounting departments. This organizational role is within a structured, corporate setting where professionalism and multitasking are essential. The company values client-facing skills, effective communication, and administrative efficiency to maintain a seamless office environment.
This position is designed for individuals who excel in a dynamic office atmosphere and can skillfully balance receptionist duties with administrative responsibilities. The Administrative Assistant / Receptionist will serve as a key point of contact for visitors, clients, and vendors, ensuring that their interactions with the company are positive and professional. They will manage phone communications, maintain an organized front office area, and observe security protocols.
In addition to managing the front desk and reception duties, the successful candidate will provide a broad scope of administrative support including filing, scanning, document management, and data entry. Collaboration with various departments is essential as the role supports the Human Resources team by managing HRIS files, uploading employee records, and helping with onboarding processes. Furthermore, the Administrative Assistant / Receptionist will assist the Accounting and Operations teams by maintaining accurate documentation and supporting their workflows.
This role calls for an individual who can maintain confidentiality, exhibit attention to detail, and handle multiple priorities efficiently. Emphasizing both interpersonal and organizational skills, the position contributes directly to the smooth operation of the office and the overall success of the organization. This is an excellent opportunity for candidates seeking a position in a corporate environment with exposure to various administrative functions including HR and Accounting support. The work will involve interacting with many different stakeholders, making it ideal for those who thrive on communication, organization, and proactive problem-solving.
This position is designed for individuals who excel in a dynamic office atmosphere and can skillfully balance receptionist duties with administrative responsibilities. The Administrative Assistant / Receptionist will serve as a key point of contact for visitors, clients, and vendors, ensuring that their interactions with the company are positive and professional. They will manage phone communications, maintain an organized front office area, and observe security protocols.
In addition to managing the front desk and reception duties, the successful candidate will provide a broad scope of administrative support including filing, scanning, document management, and data entry. Collaboration with various departments is essential as the role supports the Human Resources team by managing HRIS files, uploading employee records, and helping with onboarding processes. Furthermore, the Administrative Assistant / Receptionist will assist the Accounting and Operations teams by maintaining accurate documentation and supporting their workflows.
This role calls for an individual who can maintain confidentiality, exhibit attention to detail, and handle multiple priorities efficiently. Emphasizing both interpersonal and organizational skills, the position contributes directly to the smooth operation of the office and the overall success of the organization. This is an excellent opportunity for candidates seeking a position in a corporate environment with exposure to various administrative functions including HR and Accounting support. The work will involve interacting with many different stakeholders, making it ideal for those who thrive on communication, organization, and proactive problem-solving.
Job Requirements
- High school diploma or equivalent
- Previous experience in an administrative or receptionist position
- Excellent verbal and written communication skills
- Proficient in Microsoft Office and related software
- Ability to handle sensitive and confidential information
- Strong organizational and multitasking skills
- Professional and presentable demeanor
- Reliable and punctual
Job Qualifications
- High school diploma or equivalent
- Prior experience in administrative or receptionist roles preferred
- Strong communication and interpersonal skills
- Proficiency with multi-line phone systems and office software
- Ability to manage confidential information with discretion
- Detail-oriented with excellent organizational skills
- Ability to multitask and prioritize work effectively
- Familiarity with HRIS and basic accounting processes is a plus
Job Duties
- Greet and assist visitors, clients, and vendors in a professional manner
- Answer and route incoming calls using a multi-line phone system
- Maintain a clean, organized, and welcoming lobby and front office area
- Monitor front door access and ensure office security protocols are followed
- Perform daily filing, scanning, and document management
- Maintain organized records for multiple departments
- Assist with general office tasks including data entry and supply coordination
- Support internal team members with administrative needs as required
- Review and organize HRIS files for accuracy and compliance
- Scan and upload employee documentation into HR systems
- Follow up with employees regarding internal policy acknowledgments and signatures
- Assist with onboarding documentation and general HR administrative tasks
- Provide administrative assistance to the Accounting and Operations teams
- Help maintain accurate documentation and support department workflows
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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