Administrative Assistant - Fashion District of Philadelphia

Philadelphia, PA, USA|Onsite, Remote

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Range $46,734.59 - $55,972.21

Work Schedule

Standard Hours

Flexible

Benefits

Best-in-class benefits with affordable employee contribution levels

Paid time off including vacation time, 12 paid holidays and 80 hours of sick time annually

401(k) match with immediate vesting

Ability to purchase company stock at a 15% discount

24 paid volunteer hours and employer charitable match

Employee assistance program

Career-development resources

Comprehensive wellness program including Calm Health and ClassPass memberships

Job Description

Macerich is a prominent leader in the retail real estate industry, specializing in owning, operating, and developing thriving retail centers across some of the nation’s most affluent and densely populated markets. With a strong presence listed on the New York Stock Exchange (NYSE: MAC), Macerich stands out for its high-quality retail properties that serve as community hubs, creating significant value for shareholders, tenants, partners, and customers alike. Established as a forward-thinking and customer-centric company, Macerich’s vision is to shape the future of retail real estate by combining innovation with exceptional service and community engagement. The company fosters an inclusive and... Show More

Job Requirements

3 - 5 years of administrative experience with a high school diploma or equivalent
Proficiency in Microsoft Office including Word, Excel, PowerPoint, Outlook
Strong organizational, time management, and attention to detail skills
Excellent written and verbal communication with a customer service mindset
Experience with property management software like Yardi and basic marketing tools

Job Qualifications

3 - 5 years of administrative experience
High school diploma or equivalent
Proficiency in Microsoft Office including Word, Excel, PowerPoint, Outlook
Strong organizational, time management, and attention to detail skills
Excellent written and verbal communication skills
Customer service mindset
Experience with property management software such as Yardi
Basic marketing tools experience

Job Duties

Perform general administrative tasks including mail distribution, document creation, copying, faxing, call handling, and file maintenance
Maintain and update databases for tenants, vendors, and insurance
Track administrative information related to leasing and business development
Draft default letters and other communications to retailers
Manage the property trash program and coordinate with the waste management vendor
Generate reports using Yardi for various property teams
Oversee the property storage program, including lease agreements and insurance tracking
Provide administrative support to Property Management and other mall departments
Create and submit deal sheets for storage agreements
Coordinate quarterly campus leader meetings and prepare office space for meetings
Update the Retailer Handbook quarterly
Maintain an up-to-date Emergency Contact List for tenants
Organize employee appreciation events
Prepare and submit expense reports
Process Business Development RLAs and advertising agreements
Manage scheduling and setup for the community room
Update directories and website content including events, sales, maps, and promos
Monitor website for accuracy and functionality
Support Marketing Manager with tracking, reporting, contracts, and data input
Create and schedule social media posts and monitor engagement
Draft e-blasts for Marketing Manager review
Conduct retailer outreach for events and hours
Draft and distribute event setup memos and follow up as needed
Take photos for advertising, social media, and event documentation
Research contacts for business development leads
Execute on-mall corporate marketing sweepstakes
Maintain marketing files and equipment inventory
Provide event support including schedule adjustments as needed

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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