Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $53,669.47 - $69,788.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Life insurance
Professional development opportunities
Employee assistance program
Job Description
The City of Clive is a vibrant and well-established municipality located in the state of Iowa. Known for its excellent community services and strong commitment to civic engagement, the City of Clive prides itself on maintaining high standards of public administration and providing quality services to its residents. As a local government entity, it offers a variety of public programs and administrative support to ensure the smooth operation of city affairs, fostering an environment where both residents and businesses thrive. The city government operates with a forward-thinking approach, leveraging technology and community-oriented policies to enhance service delivery, transparency, and communication... Show More
Job Requirements
- High school diploma or equivalent
- prior experience in an administrative or clerical role
- proficiency with computer software including word processing, spreadsheets, and database applications
- strong interpersonal and customer service skills
- notary public designation from the State of Iowa
- ability to follow instructions and work independently
- good organizational skills and attention to detail
- physical ability to sit for extended periods and perform repetitive motions
- willingness to work occasional irregular hours
- ability to maintain confidentiality and professionalism
- ability to handle pressure in a fast-paced environment
Job Qualifications
- High school diploma or equivalent
- experience in office administration or related field
- proficiency with computer hardware and software
- strong organizational and communication skills
- notary public designation from the State of Iowa
- ability to handle confidential information
- experience with data entry and word processing
- familiarity with permit processing and public relations
- experience in maintaining filing systems
- knowledge of basic accounting and billing procedures
- ability to produce accurate reports and presentations
- experience with social media management and website content development
- capable of scheduling and coordinating meetings
Job Duties
- Performs receptionist duties providing information and assistance to persons calling or entering office
- performs data entry, word processing, proofreading, filing and other clerical duties as directed
- instructs residents moving into or within the City of procedures necessary to obtain various services
- communicates necessary service order instructions to the appropriate department
- receives funds paid for services and maintains records of same
- maintains adequate office supplies in accordance with the purchasing policy
- performs duties pertaining to confidential data and information
- organizes and maintains filing systems in electronic and paper format
- compiles information into monthly and annual statistical and other reports
- assists in locating information for supervisor, department directors, other employees, consultants, and the public as necessary
- makes copies of and prepares newsletters, drafts of letters, memorandums, presentations, press releases, resolutions, ordinances, contracts, requests for proposal, administrative policies, forms, and contracts as assigned
- assists individuals in the office waiting for interviews, appointments, information, licenses, permits, and notarization
- provides direct assistance or directs inquiries to correct department or person
- develops content and updates department website and social media feeds
- screens a variety of calls and emails, answering questions in subject matters that are known, listens to customer complaints and refers inquiries to appropriate personnel
- communicates with permit applicants to assist them in submitting complete and accurate submittals
- assists with point of service over-the-counter plan checking of minor permit types, calculates fees and issues permits upon approval
- assists in the issuance of complex permits, reviews case files for final completion and issues Certificates of Occupancy upon approval
- processes, issues and maintains records associated with the Rental Housing program
- schedules a wide variety of meetings and inspections including coordinating schedules with multiple staff
- completes a variety of reports, letters, charts, maps and exhibits by operating a computer and entering data into various programs
- organizes, structures and maintains paper-based and electronic file systems
- prepares invoices, monitors payments and sends follow up notices on past due accounts
- acts as recording secretary for the Planning and Zoning Commission, Building Codes of Appeals Board and Board of Adjustment as directed
- prepares meeting notices, packets and minutes for each board
- assists supervisor with monitoring the current budget and preparing future budgets
Job Qualifications
Experience
Entry Level (1-2 years)
Job Location
Loading...
We didn't receive the exact location for this job posting,
please contact the employer.
You may be also interested in:
Jobs By Filter