Administrative Assistant (Commercial Property Management)

Alexandria, VA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $20.75 - $29.25

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

Employee assistance program

Flexible work schedule

Job Description

The hiring company specializes in commercial real estate property management, focusing on delivering high-quality on-site management services aimed at maintaining the smooth operation of buildings and ensuring tenant satisfaction. This company is known for its commitment to efficient administrative processes and fostering positive tenant relations. Operating within the property management sector, the organization offers a professional work environment that emphasizes attention to detail, proactive support, and collaborative team dynamics.

The Property Administrator role is an integral component of this company’s property management team. This position is designed to support the Property Manager by handling a variety of essential administrative an... Show More

Job Requirements

Minimum of high school diploma or GED equivalent
One to two years of experience in administrative or property management roles
Valid driver’s license with proof of insurance if the position requires driving
Proficient in Microsoft Office applications
Ability to manage multiple tasks with attention to detail
Strong communication skills
Experience with property management software is a plus but not mandatory

Job Qualifications

One to two years of administrative and/or property management-related experience with an emphasis on office support, coordination, and data entry
Minimum of high school diploma/GED equivalent
Experience in a commercial real estate, property management, or hospitality-related environment preferred
Must have a valid driver’s license with proof of insurance if driving is required for the position
Proficient in Microsoft Office (Outlook, Word, and Excel)
experience with Yardi, Procure to Pay, and SharePoint is preferred but not required
Strong written and verbal communication skills with the ability to stay organized, proactive, and detail-oriented in a fast-paced environment

Job Duties

Serve as a primary administrative point of contact for tenants and internal departments responding to inquiries and coordinating resolutions in a timely and professional manner
Prepare and distribute Lease Administration forms including Lease Commencements, Lease Expirations, and Move-in/Move-out documentation with a focus on accuracy and recordkeeping
Coordinate and track building services such as Janitorial, Day Porter, Security, and Landscaping by maintaining schedules, service logs, and documentation rather than performing on-site oversight
Maintain organized Tenant and Vendor files including hard copy records and digital filing within SharePoint and other networked systems
Answer and screen incoming calls, greet visitors, accept deliveries, maintain conference room schedules, and manage office supply orders
Provide administrative support for special events such as broker events, tenant events, and internal company functions
Receive work order requests via phone, email, or in person and enter requests into the web-based work order system
monitor and track completion for reporting purposes
Maintain accurate records for Purchase Orders, Service Contracts, and Certificates of Insurance
Support tenant relations primarily through administrative coordination and communication rather than routine physical visits
Assist the Property Manager and Accounting Department with financial reporting support, data entry, and budget tracking
Code and process invoices in a timely manner using the Accounts Payable Workflow System, ensuring accuracy and proper documentation
Assist with monthly Aging Reports and Accounts Receivable tracking and follow-up
Prepare tenant statements, ledgers, and charge documents with attention to detail and compliance
Order and track uniforms for engineering staff as needed
Perform other administrative and operational duties as assigned

Job Criteria

Experience

Mid Level (3-7 years)

Job Location

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