Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $20.00 - $31.00
Work Schedule
Standard Hours
Benefits
Health plan
savings plan
Paid Time Off
Education Assistance
Training and Development
9/80 work schedule
Job Description
Northrop Grumman is an industry-leading global aerospace and defense technology company dedicated to pioneering, innovative solutions that empower people around the world and protect national security. Renowned for its significant contributions to historic technological achievements—from the first transatlantic flight and stealth bombers to the moon landing—Northrop Grumman continues to push the boundaries across land, sea, air, space, and cyberspace. The company fosters a culture that values intellectual curiosity, cognitive diversity, and an inclusive environment, empowering employees to bring their whole selves to work. With a bold, pioneering mentality, the firm is committed to groundbreaking advancements and real-world impact, prioritizing purposeful... Show More
Job Requirements
- High School Diploma
- Minimum 6 years of additional education and/or professional relevant experience
- Advanced expertise in Microsoft Office (Word, PowerPoint, Outlook, Excel)
- Experience coordinating Outlook calendars, conference calls, and shared link applications
- Prior experience coordinating on and off-site meetings and/or events including food arrangements
- Experience making travel arrangements and processing expense reports
- US Citizenship required
- Active/current Top Secret security clearance
- Ability to meet additional customer-specific security screening requirements
Job Qualifications
- High School Diploma with a minimum of 6+ years’ additional education and/or professional relevant experience
- Advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook, and Excel)
- Experience coordinating Outlook calendars, conference call, and shared link applications
- Prior experience coordinating both on and off-site meetings and/or events with customers, including ordering, receiving and setting up food and refreshments
- Experience making travel arrangements and expense reporting
- Experience compiling and generating reports and presentations
- US Citizenship required
- Active/current Top Secret security clearance required and ability to meet additional customer-specific security screening requirements
- Bachelor's or associate degree, preferably in business or technical related field
- Experience with SAP, Concur, Facilities requests, S4, SmartBuy
- SharePoint (or equivalent), and intranet/internet proficiency
- Experience proofreading and correcting documents for grammatical errors
- Demonstrated ability to be proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities
- Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities
- Experience interfacing with executive level internal and external contacts with considerable autonomy
Job Duties
- Coordinate business meetings, both internal as well as for Customers and VIPs, including ordering and setting up food for attendees and post visit clean-up
- Manage the Manager and the team’s calendar, coordinating agendas for customer and VIP visits, and interfacing with Customers
- Arrange visitor badging and receive visitors including customers and other contractors
- Coordinate receipt of customer clearances and administer the customer badging process
- Arrange, maintain, and modify the Manager’s schedule and associated departmental activities
- Assist the Manager and team with making travel arrangements and submitting expense reports
- Handle confidential business matters and maintain effective and efficient organization of administrative requirements
- Prepare correspondence
- Set up conference calls and VTCs
- transfer data between networks
- and handle information requests
- Make and adjust travel arrangements and complete expense reports
- Coordinate staff meetings
- answer telephones, screen calls, forward messages, and maintain a filing system
- Provide some administrative support for programs that report to the Director
- Use Microsoft Office to produce high quality reports, presentations, or other documents
- Use the Northrop Grumman travel system (Concur) to make travel arrangements and process expense reports
- Support other admin assistants as needed
- Follow-up on actions on behalf of the Director and perform other tasks as directed by the Director
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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