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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $18.00 - $24.25
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Employee Discounts
flexible schedule
Job Description
This position is offered by a dynamic and professional office environment committed to supporting its teams, employees, and guests with efficient administrative services. The company specializes in providing comprehensive office support which ensures that the workplace runs smoothly while promoting a positive experience for everyone involved. As a key player in office operations, the organization values dependability, resourcefulness, and strong communication skills in their staff. Recognized for its commitment to maintaining a well-organized and welcoming environment, the company fosters a culture where administrative professionals can grow and contribute meaningfully to the operational success of the work site.
The Office A... Show More
The Office A... Show More
Job Requirements
- high school diploma/ged
- minimum of 3-year administrative experience or equivalent combination of education and experience
- knowledge and use of microsoft 365 (word, excel, powerpoint, and teams)
- knowledge in general office procedures, video conferencing equipment and office machines
- high proficiency in english verbal communication skills including professional telephone manner
- proficient in performing accurate and efficient typing and data entry
- proficient written communication skills including business writing skills
- maintain appropriate levels of confidentiality
- skilled at managing multiple projects and tasks
- reliable, dependable, resourceful, and flexible
- physical job location is determined by project and subject to change based on project assignment(s)
- reliability, dependability and flexibility
- currently possess or ability to obtain notary public for the state of facility location within 6 months from the employment start date
Job Qualifications
- high school diploma/ged
- minimum of 3-year administrative experience
- proficiency in microsoft 365 applications
- strong verbal communication skills
- proficient written communication skills including business writing
- experience with office equipment and technology support
- ability to manage multiple tasks effectively
- ability to maintain confidentiality
- strong organizational skills
- flexibility to adapt to project-based assignments
- ability to obtain notary public certification within 6 months of employment
Job Duties
- perform essential office assistant responsibilities
- provide general administrative support to office teams, employees, and guests
- assist office operations including guest relations, answering phones, desk assignment, mail management, and overall office management procedures or facility management
- serve as point of contact for office logistics including building access, desk set up, and parking access
- maintain office calendar including scheduling meetings, events, interviews, and guest appointments
- responsible for office presentation, cleanliness, maintenance, and guest experience
- coordinate vendors for general equipment and services repairs or updates
- serve as a liaison with other departments and help resolve day to day issues
- provide technology support and troubleshooting assistance for office equipment including printers, mobile devices, video conference equipment, conference functioning, and local server maintenance
- assist with onboarding new hires, ordering equipment, office access, prepare workstation, and any other logistic to ensure a positive experience
- order and maintain inventory of company apparel, PPE, and swag
- order office and breakroom supplies while keeping monthly budget in mind
- maintain kitchen supplies, snacks, beverages, and order meals as necessary
- ensure ongoing maintenance of equipment
- order and restock office supplies and equipment
- support with fleet and asset assignment and maintenance
- assist with maintaining and updating files, databases, records, and/or other documents
- coordinate internal/external meetings, support with travel and lodging coordination
- assist with company event coordination, office celebrations, and outreach efforts
- support with communications as necessary
- assist with auditing reports, coding invoices, and expense reporting as necessary
- maintain safety procedures, office/jobsite postings and first aid kit(s) to ensure compliance with local, state, and federal laws
- run miscellaneous errands
- pick up deliveries as required or directed during business hours
- complete other responsibilities and activities as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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