Administrative Assistant

The University of California, Santa Cruz (UCSC) is a renowned public research university recognized for its commitment to innovation, academic excellence, and community engagement. UCSC offers a dynamic and collaborative work environment where employees contribute to the advancement of science, education, and public service. As part of the Science Center and various administrative departments, UCSC fosters a culture of professionalism and operational excellence. The university prides itself on maintaining strong relationships both internally among staff and externally within the broader community. This environment encourages ongoing learning, teamwork, and dedication to the mission of UCSC.

The Administrative Assistant position at UCSC is a critical role that supports various departments and executives within the organization. This role is designed for individuals who are highly organized, adaptable, and capable of managing multiple tasks efficiently. Candidates will be responsible for providing comprehensive administrative and project support, including scheduling, reporting, processing invoices, and supporting departmental initiatives. Administrative Assistants play a vital part in ensuring operational excellence by facilitating smooth communication and logistics across departments. Additionally, they provide essential support for organizational events, programs, and fundraising activities, helping UCSC to maintain its high standard of customer service and hospitality.

In this position, Administrative Assistants will interact regularly with a diverse range of stakeholders, including internal personnel, external partners, and community members. They are expected to manage sensitive information with the utmost integrity and professionalism, reflecting the university’s values in every interaction. The role demands proficiency in various software tools such as Microsoft Office Suite, Salesforce, and other customized databases, as well as adaptability to organizational AI tools. Candidates should be comfortable working in a fast-paced environment where priorities may shift, requiring flexibility and strong problem-solving skills.

Administrative Assistants at UCSC are integral members of the administrative team, frequently collaborating across different departments such as Advancement, Finance, Accounting, and Operations. Duties may involve specialized tasks like managing corporate accounts, facilitating invoice approvals, supporting onboarding processes, or assisting with personnel files. The role offers the opportunity to engage in a variety of duties that contribute meaningfully to the university’s mission and operational success. UCSC values employees who demonstrate excellent communication skills, strong ethical standards, and a commitment to contributing positively to the university community.