ADMINISTRATIVE ASSISTANT

Buckeye, AZ, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $17.25 - $23.50

Work Schedule

Day Shifts

Fixed Shifts

Benefits

Health Insurance

Paid Time Off

Retirement Plan

Flexible working hours

Employee assistance program

Professional development opportunities

Job Description

This position is with a company focused on providing administrative and operational support to its Area Managers and local employees within a structured work environment. The company values professionalism, clear communication, and efficient operations across all its contracted properties. While the specific industry is not mentioned, the nature of the responsibilities suggests involvement in property management, security, or a related service sector requiring both administrative and on-site operational coordination. The company maintains regular office hours, operates with a bilingual environment, and emphasizes adherence to company policies alongside proactive employee engagement and support.

The role of Administrative Assistant is desi... Show More

Job Requirements

Basic reading, writing, and arithmetic skills
high school diploma or equivalent
knowledge of Microsoft Office, Outlook, and Excel preferred
intermediate typing skills
bilingual - ability to read, write, and speak Spanish and English
valid driver license

Job Qualifications

High school diploma or equivalent
knowledge of Microsoft Office, Outlook, and Excel preferred
intermediate typing skills
bilingual - ability to read, write, and speak Spanish and English
valid driver license

Job Duties

Enter new applications of new hires and provide orientation and onboarding procedures including all company policies
perform all duties of daytime and nighttime payroll and submit it in a timely manner
ensure all fixed punches are fixed and perform manual payroll for no clock employees
work on pay days and distribute paychecks to all properties
answer incoming calls and take messages during office hours for Area Manager
be available to call and receive calls from all managers and employees during office hours
uphold a professional image of the companies by responding quickly to requests, communicate issues at contracted properties to Area Manager, and communicate professionally to all customers and employees
work with Human Resources and contracted properties in a timely manner to report and resolve any incident report
follow up on all new hire paperwork during office hours
maintain local management files on employees and update their personnel file as needed
follow up with incident reports making doctor's appointments for employees and translating if needed
make and send the expense reports monthly
translate the security training for employees to obtain the badge at the airport and ensure employees understand safety and security policies
translate for all employee issues and requests by properties
sign for and distribute UPS, USPS, and FEDEX packages accordingly
be the liaison to the home office for any administrative items, supply orders, HR communications, payroll needs, etc
perform any assigned office projects for Area Manager as needed
maintain set working hours weekly with some flexibility to work extra hours occasionally
perform general clerical duties including photocopying, faxing, mailing, filing
meet and greet potential candidates and visitors
perform other basic office duties as assigned

Job Criteria

Experience

Entry Level (1-2 years)

Job Location

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