ADMINISTRATIVE ASSISTANT

This position is with a company focused on providing administrative and operational support to its Area Managers and local employees within a structured work environment. The company values professionalism, clear communication, and efficient operations across all its contracted properties. While the specific industry is not mentioned, the nature of the responsibilities suggests involvement in property management, security, or a related service sector requiring both administrative and on-site operational coordination. The company maintains regular office hours, operates with a bilingual environment, and emphasizes adherence to company policies alongside proactive employee engagement and support.

The role of Administrative Assistant is designed to offer critical support to Area Managers as well as liaise effectively with local employees and external contacts. This is a full-time employment opportunity, typically working 8:30 am to 5:30 pm with a 30-minute lunch break and some flexibility required for occasional extra hours. The position demands multitasking between various administrative, secretarial, clerical, and project-based assignments to ensure smooth office operations and timely communication throughout the organization. A key focus is payroll management, employee onboarding, and consistent follow-up on operational incidents and personnel documentation. The Administrative Assistant acts as a central point of contact, ensuring proper flow of information between different stakeholders including Human Resources, management, contracted properties, and employees.

This role requires a blend of clerical skills, interpersonal communication, and bilingual abilities—specifically proficiency in both English and Spanish—making it essential for translation and effective customer and employee relations. The successful candidate will manage payroll duties including entering data for new hires, processing daytime and nighttime payroll accurately, and distributing paychecks across multiple locations. They also handle fixed punch corrections and manual payroll processing for employees without clock-in records.

Responsibilities extend to maintaining personnel files and incident report follow-ups, scheduling doctor’s appointments for employees, and explaining workplace security and safety policies. This position supports office operations by managing incoming calls, taking messages, greeting visitors, coordinating package deliveries, and facilitating supply orders or administrative requests from the home office. The Administrative Assistant is also responsible for preparing and submitting monthly expense reports and assisting with ad hoc projects as assigned by Area Managers.

Because the role involves translation duties and direct interaction with employees and management, excellent communication skills and cultural sensitivity are important. The position demands intermediate typing proficiency and a strong working knowledge of Microsoft Office applications including Outlook and Excel. This ensures efficient documentation, reporting, and communication within the office setting.

A valid driver license is mandatory for this position, reflecting the need to travel or distribute paychecks and documentation between properties securely. Overall, this job suits a detail-oriented, organized professional with bilingual capabilities seeking a dynamic administrative support role within a collaborative and structured work environment.