Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $16.25 - $21.75
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
competitive salary
Professional development opportunities
Flexible work environment
Job Description
Our client is a distinguished leader in advanced technology specifically designed for accident investigation. This specialized engineering firm is highly regarded for its focus on testing capabilities and the operation of state-of-the-art test facilities. As part of a corporate environment that balances a professional yet laid-back atmosphere, the company is dedicated to fostering a positive work culture that values innovation, collaboration, and employee well-being. Known for delivering cutting-edge solutions in accident analysis, the firm supports a variety of industries by providing precise and reliable testing services that help improve safety and performance standards. Employees at this company benefit from excellent and competitive packages, reflecting the organization’s commitment to rewarding talent and investing in their growth and satisfaction.
The Administrative Assistant position is an essential role within this engineering environment. This role requires a highly organized and personable individual who will be responsible for managing various front desk and administrative duties that support the smooth daily operations of multiple company locations. The Administrative Assistant will serve as the first point of contact for clients and visitors, representing the company professionally and courteously. Tasks will include answering and screening incoming phone calls, welcoming clients, responding to inquiries, handling mail, and managing office supplies and equipment. The role involves maintaining filing systems, supporting project managers by organizing and indexing important documents, and coordinating schedules for meetings, travel, and events. This position requires excellent communication skills, the ability to work effectively with diverse groups of people, and a proactive approach to office management. The successful candidate will contribute significantly to the company’s overall efficiency by ensuring administrative processes run seamlessly and that team members have the necessary resources to carry out their responsibilities effectively. This position offers an outstanding opportunity to grow within a specialized engineering firm known for its innovation and excellence in accident investigation technology.
The Administrative Assistant position is an essential role within this engineering environment. This role requires a highly organized and personable individual who will be responsible for managing various front desk and administrative duties that support the smooth daily operations of multiple company locations. The Administrative Assistant will serve as the first point of contact for clients and visitors, representing the company professionally and courteously. Tasks will include answering and screening incoming phone calls, welcoming clients, responding to inquiries, handling mail, and managing office supplies and equipment. The role involves maintaining filing systems, supporting project managers by organizing and indexing important documents, and coordinating schedules for meetings, travel, and events. This position requires excellent communication skills, the ability to work effectively with diverse groups of people, and a proactive approach to office management. The successful candidate will contribute significantly to the company’s overall efficiency by ensuring administrative processes run seamlessly and that team members have the necessary resources to carry out their responsibilities effectively. This position offers an outstanding opportunity to grow within a specialized engineering firm known for its innovation and excellence in accident investigation technology.
Job Requirements
- High school diploma or equivalent
- Prior experience as an administrative assistant or receptionist
- Strong organizational skills
- Excellent verbal and written communication skills
- Proficiency with office software such as Microsoft Office
- Ability to multitask and prioritize duties effectively
Job Qualifications
- Experience working with people, preferably as a receptionist, front desk assistant, or administrative assistant
- Great communication skills
- Experience in a professional office
- Ability to work with a diverse group of people
Job Duties
- Answering, screening, and forwarding incoming phone calls
- Welcome clients and assist with inquiries
- Receiving visitors at the front desk by greeting, welcoming, and directing them appropriately
- Receiving and sorting daily mail
- Maintains inventory and performs purchasing of office supplies for multiple company locations
- Identifies needs and requests supplies as needed to maintain minimum inventories
- Monitors and assists with office equipment used by maintaining use records, monitoring for needs, and arranging maintenance services
- Manages the flow of faxes in and out of the office with attention to priority
- Provides copy assistance and support
- logs and processes purchase orders
- Tracks record for a variety of needs related specifically to customer accounts regarding site access, compliance records, team tracking, customer reporting, and others
- Develop and utilize filing and retrieval systems
- records receipt of documents
- organize, scan, maintains and index information and documents (electronic and hardcopy) to make them available and easily accessible to PMs
- Schedules and coordinates trips, meetings, classes, events, and appointments on behalf of staff and customers
Job Criteria
Experience
Entry Level (1-2 years)
Job Location
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