Administrative Assistant

Richmond, VA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Exact $51,899.10

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

Employee assistance program

Job Description

Henrico County Public Schools is a prominent educational institution dedicated to providing quality education and fostering a supportive working environment. The School Board of Henrico County is committed to nondiscrimination and equality in employment, embracing diversity across all facets such as gender, race, ethnicity, disability, and more. This institution continually strives for operational excellence through its departments and highly values collaboration, professionalism, and innovation. The Department of School Quality (DSQ) within Henrico County Public Schools oversees core academic and world language specialists and supports the continuous improvement of educational standards and school operations. The department includes multiple professionals such as the School Quality Director, Manager, Specialists, and Coordinators, all working in tandem to enhance school performance and ensure compliance with educational policies and standards.

The Administrative Assistant position for the Department of School Quality is a pivotal role focused on supporting efficient departmental operations through a variety of administrative and organizational tasks. This permanent full-time role spans 260 workdays per year (approximately 12 months) with an 8-hour workday and an annual starting salary of $51,899.10, which is prorated for employment starting after July 1, 2025. The successful candidate will play a critical role in facilitating seamless communication, managing schedules, coordinating events, and assisting with budgetary and facility management. This position requires proficiency in various office technologies including Microsoft Office, Google Suite, Oracle, and PowerSchool, reflecting the department's commitment to utilizing modern tools for efficient operations.

In the administrative capacity, this role includes screening and directing communication, handling correspondence, maintaining records, and ensuring that all relevant documents and reports are accurately produced and maintained. The Administrative Assistant functions as the primary contact for the department and acts as an essential liaison between department staff and external stakeholders. Through budget and financial management, this role processes purchase orders, direct payments, interdepartmental transfers, and supports grant compliance along with payroll functions as assigned by the Central Office.

Additionally, the Administrative Assistant leads event planning and coordination for meetings and training sessions related to the department's mandate, while also facilitating new staff orientation and onboarding processes. Maintaining professionalism with high standards of integrity and confidentiality, this position models respectful behavior, demonstrates self-direction by proactively seeking training opportunities, and ensures timely and efficient completion of all assigned duties.

Working as part of a collaborative team, the Administrative Assistant contributes significantly to the effective management and success of the Department of School Quality, enabling the department to support the larger mission of Henrico County Public Schools in delivering excellent education and fostering positive educational environments.

Job Requirements

High school diploma or equivalent
Experience in administrative support roles especially in educational settings preferred
Strong organizational and multitasking abilities
Proficient computer skills including Microsoft Office, Google Suite, Oracle, and PowerSchool
Excellent oral and written communication skills
Ability to maintain confidentiality and professional conduct
Capability to manage scheduling, event planning, and budget processes
Ability to independently seek training and take initiative
Commitment to punctuality and professional attire
Ability to interact effectively with diverse groups of people

Job Qualifications

High school graduate or equivalent
Experience as an administrative assistant in a comprehensive school setting preferred
Leadership qualities
Strong communication skills
Proficiency in Microsoft Office, Google Docs, and Internet search engines
Ability to perform word processing, spreadsheet data entry, spreadsheet design, and database maintenance
Ability to interact effectively with the public

Job Duties

Act as the primary point of contact by screening and directing calls, visitors, and mail for all department members
Produce high-quality letters, reports, and Principals' Memos using tools like Google Docs, Excel, and PowerPoint
Maintain the Director's calendar and ensure all departmental reports and records are accurate and up-to-date
Oversee the ordering of office supplies, manage storage spaces, and handle building-related tasks like mail distribution
Process direct pays, purchase requisitions, and Interdepartmental Transfers
Ensure compliance with federal grants and maintain an updated ledger of the department budget as funds are encumbered
Manage payroll processing as assigned by the Central Office
Lead the planning, organization, and support for all meetings and training sessions associated with the DSQ
Orient new employees to building access, safety routines, supplies, and mileage procedures
Demonstrate proficiency in Microsoft Office, Oracle, Google Suite, and PowerSchool
Maintain professional oral and written communication ensuring all email correspondence receives a response within 24 business hours
Protect departmental operations by maintaining confidentiality and integrity
Model respectful behavior, accept feedback, and maintain professional attire
Actively seek opportunities to apply personal skills to accomplish tasks and undertake training independently
Seek clarification on unclear tasks to meet standards and deadlines