Administrative Assistant

Our company is seeking a highly organized and personable Front Desk / Facilities Coordinator to join our dynamic team. We are a forward-thinking organization dedicated to fostering a professional and welcoming environment for employees, visitors, and partners alike. The role is based at our primary site where the individual will serve as the first point of contact, managing front desk operations while providing comprehensive facilities support and basic Environmental Health and Safety (EHS) administration.

This position offers an exciting opportunity for someone who thrives in a fast-paced environment and enjoys multitasking while maintaining excellent customer service standards. The ideal candidate will be proactive, detail-oriented, and capable of working independently to ensure smooth office operations. This role involves close collaboration with internal teams, vendors, and building management, requiring strong communication skills and the ability to coordinate multiple tasks effectively.

As the Front Desk / Facilities Coordinator, the selected candidate will be responsible for managing front desk activities including greeting visitors, answering phones, and maintaining security protocols such as visitor registration and badging. Beyond front desk duties, this role also covers a wide range of facilities management tasks including coordinating maintenance requests, managing office supplies, overseeing seating arrangements, and supporting safety initiatives such as fire drills and emergency procedures. Additionally, the coordinator will play a key role supporting company events, assisting with meetings, and contributing to special projects.

We are looking for someone who presents a polished and professional demeanor, with a strong commitment to follow-through and attention to detail. Being comfortable interacting with people at all levels of the organization and having a customer-focused mindset are essential. The role also requires a willingness to be hands-on – regularly walking the facility to ensure common areas are well maintained and operational needs are met.

This is a full-time position offering competitive compensation commensurate with experience. Candidates with a background in receptionist, office coordination, or facilities support roles are encouraged to apply. Experience with Microsoft Office applications, multi-line phone systems, and security badging processes will be highly advantageous. A High School Diploma or GED is required, with a Bachelor’s degree preferred but not mandatory. Certification such as a notary is an added plus but not essential.

Joining our team means becoming part of a company that values professionalism, teamwork, and proactive problem-solving. The Front Desk / Facilities Coordinator will be instrumental in creating a positive first impression for visitors and maintaining a productive and safe office environment. This role not only supports day-to-day operations but also contributes to the overall efficiency and culture of the workplace, making it a critical position within our administrative and facilities framework.