Administrative Assistant

Camarillo, CA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Hourly

Rate:

Range $19.00 - $28.00

Benefits

Comprehensive benefits package

401k auto enrollment with up to 5% employer matching after one year

9 Paid Holidays

Medical insurance

Dental Insurance

Vision Insurance

Flexible spending and dependent care programs

Excellent training opportunities including CEUs

education and tuition assistance

Group discount pet insurance

Aflac supplemental plans

Employee Assistance Program with confidential 24/7 crisis line and counseling sessions

Free legal and financial consultations

Identity theft recovery services

Job Description

Casa Pacifica is a renowned nonprofit organization dedicated to supporting children and families experiencing trauma, neglect, and abuse. Located in Ventura County, California, Casa Pacifica offers comprehensive services and programs designed to promote healing and resilience in a safe and supportive environment. With a deep commitment to diversity, equity, and inclusion, Casa Pacifica fosters a culture where every team member is empowered to bring their unique identities, ideas, and perspectives forward. This inclusive atmosphere enhances the quality of care and service provided to the community, making Casa Pacifica a trusted resource for families in need across Ventura County.

Casa Pacifica's Co... Show More

Job Requirements

At least 21 years of age
Completed and cleared Livescan background check
Passed criminal statement and health screening with TB test
Completion of mandatory reporting training as per CANRA
Valid California Driver's License with excellent driving record
Use of personal car with proof of insurance and mileage reimbursement
Must maintain a positive driving record and report tickets to supervisor
Abide by Casa Pacifica travel policy
Must be agency approved driver

Job Qualifications

Associate degree preferred or equivalent from two-year college or technical school with emphasis in word processing administrative support
General management experience or equivalent combination of education and work experience
Ability to type 50-55 words per minute
Proficient with Office 365 Word and Excel
Bilingual in Spanish preferred
Strong organizational secretarial and clerical skills
Ability to read and interpret documents such as safety rules operating instructions and procedure manuals
Ability to write routine reports and correspondence
Ability to calculate figures including discounts interest percentages and ratios
Ability to apply common sense understanding to carry out instructions and solve problems

Job Duties

Perform administrative operations including receptionist clerical and office support duties
Maintain polite and professional communication via phone e-mail and in person
Support mail runs across agency locations and anticipate administrative needs
Maintain schedule and anticipate administrative needs
Update forms and files including CBS ShareDrive folders and distribute program-related paperwork
Update and maintain charts scanning documents into EHR system tracking paperwork DocuSign envelope completion and assisting with chart audits
Maintain databases for CBS programs prepare reports census reports active client list and track monthly follow-up surveys
Maintain stock of supplies and practice cost-effective approaches towards expenses
Assist with new hire orientation including training and building tours
Support with RFPs accreditations audits by organizing documents creating folders and delivering copies
Perform weekly invoices petty cash reconciliation reports and distributions
Oversee office systems communications preventive maintenance on phones mail photocopiers fax machines and printers
Assure upkeep of location vehicles including fuel maintenance and cleaning
Maintain organized and presentable daily office space breakroom activities closet and storage
Organize and assist with Ventura County program and community events take minutes participate in committees acknowledge birthdays and anniversaries support meetings retreats and potlucks
Maintain confidentiality in all organizational matters
Act as liaison for building maintenance needs coordinate deliveries office repairs and communications
Use professionalism in communication with internal and external customers
Perform other duties and projects as assigned

Job Location

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