Admin Support Coordinator I

San Diego State University Research Foundation (SDSURF) was established in 1943 with the mission to support the research objectives of San Diego State University (SDSU) by assisting faculty and staff in finding, obtaining, and managing funding for their research and sponsored programs. SDSU, having achieved its goal of becoming an R1 premier public research university in early 2025, emphasizes the importance of advancing discoveries, interventions, and solutions that positively impact communities and drive global change. SDSURF plays a critical role by providing comprehensive grants services throughout the entire lifecycle, enabling the university’s researchers to focus on their groundbreaking work. This foundation embodies a culture built upon core values of service, collaboration, innovation, respect, and integrity. It strives to consistently deliver superior support services, foster strong partnerships within and outside the university, pursue creative and adaptive solutions, honor diversity and individual perspectives, and maintain the highest ethical standards.

The Alumni Center, a vital component of SDSURF, is a dynamic venue hosting over 200 events annually including meetings, receptions, and university functions. Its reputation is built upon providing high-quality event operations and delivering exceptional experiences to all clients, guests, and campus collaborators. Within this vibrant environment, the Event Coordinator serves a pivotal role responsible for the full coordination and execution of events at the Alumni Center. This full-time, regular position offers a pay rate ranging from $23.00 to $28.00 per hour and includes eligibility for health benefits, vacation, and sick leave. The role demands flexibility, including the ability to work evenings, weekends, holidays, and irregular hours, depending on event schedules.

An Event Coordinator at the SDSU Alumni Center must demonstrate strong organizational skills, sound judgment, and meticulous attention to detail. They are tasked with independently managing the logistical aspects of events, prioritizing tasks, and swiftly resolving any planning or operational challenges to ensure flawless execution. Acting as the primary liaison for clients, internal partners, and vendors, they maintain effective communication and uphold the high service standards expected by both the Alumni Center and the University. On event days, coordinators provide crucial on-site support ensuring all logistics align with event plans, adapting proactively to any issues, and delivering seamless event experiences from setup through breakdown.

Additional responsibilities include coordinating event layout designs, managing vendor relationships across catering, parking, and custodial services, and operating audiovisual equipment when necessary. They also guide part-time staff or student assistants during events, fostering teamwork and collaboration. This role requires intermediate proficiency in Microsoft Office and Google Workspace, familiarity with event planning tools, and the capability to multitask and work independently. Candidates are also expected to be self-motivated, eager to grow professionally, and able to perform physically demanding tasks such as lifting and standing for extended periods. Residence in California within a commutable distance of SDSU is a condition of employment, and job offers are contingent upon successful background checks.

This position is ideal for individuals passionate about event management, skilled in delivering outstanding customer service, and adept at managing complex logistics in fast-paced environments. Through their efforts, the Event Coordinator contributes significantly to SDSU’s strategic aspirations and enhances the university community’s experiences by supporting meaningful gatherings and collaborations.