Job Overview
Employment Type
Full-time
Hourly
Compensation
Hourly
Range $23.00 - $25.00
Work Schedule
Standard Hours
Flexible
Weekend Shifts
Benefits
Health Insurance
vacation
sick leave
Job Description
San Diego State University (SDSU) University Relations & Development operates as a vibrant sector within the university, dedicated to fostering strong community ties, alumni engagement, and securing philanthropic support to drive the institution's mission forward. The department leverages the prestigious Alumni Center, a dynamic venue hosting over 200 events annually, ranging from formal university functions to receptions, meetings, and a variety of special gatherings. SDSU prides itself on delivering exemplary service and memorable experiences to clients and guests within this sophisticated event space. As part of the SDSU Research Foundation, this department adheres strictly to California state and federal laws ensuring an equitable, inclusive, and discrimination-free workplace, representing a strong commitment to diversity and excellence in service.
The Event Coordinator position at SDSU University Relations & Development is a full-time role scheduled for 40 hours per week, with a salary range of $23.00 to $25.00 per hour that is non-negotiable. This role offers eligibility for comprehensive health benefits, vacation, and sick leave. The Event Coordinator will be an integral member of the Alumni Center's event management team, tasked with supporting the planning, coordination, and flawless execution of numerous and varied events hosted throughout the year.
This position requires the coordinator to manage multiple responsibilities including scheduling, setup, client communication, and on-site logistics. The coordinator acts as a pivotal liaison between clients, vendors, and the SDSU team, ensuring that all events are aligned with both client expectations and university standards. Given the dynamic and fast-paced nature of event management, the role demands exceptional organizational skills, attention to detail, and the ability to work independently and collaboratively within a team environment.
The Event Coordinator must be prepared for flexible working hours that may include evenings, weekends, and holidays in accordance with event schedules, in addition to standard office hours Monday through Friday from 8:00 a.m. to 4:30 p.m. Day-to-day responsibilities encompass direct coordination of event logistics, real-time problem solving on event days, providing high-level customer service, managing setup and breakdown, and supporting vendor and team coordination. The coordinator will also contribute to developing event layouts and diagrams and provide audio-visual support as needed, making this a varied and hands-on role.
An ideal candidate will bring a minimum of a high school diploma or equivalent, combined with at least four years of progressively responsible experience in an office or administrative environment. Strong problem-solving capabilities, excellent interpersonal communication skills, and proficiency in Microsoft Office and Google Workspace are essential. Experience in hospitality or event planning, familiarity with audiovisual equipment, and the ability to learn new software programs will be highly valued.
The position also requires physical stamina for regular lifting, carrying, and standing for extended durations during event setups and takedowns. The Event Coordinator will play a crucial role in ensuring events at the Alumni Center not only meet quality standards but also create positive memorable experiences for clients and attendees. The chance to work within a landmark university setting, engaging with diverse stakeholders and supporting the university's mission, makes this an exciting opportunity for professionals eager to grow in event management and coordination fields.
The Event Coordinator position at SDSU University Relations & Development is a full-time role scheduled for 40 hours per week, with a salary range of $23.00 to $25.00 per hour that is non-negotiable. This role offers eligibility for comprehensive health benefits, vacation, and sick leave. The Event Coordinator will be an integral member of the Alumni Center's event management team, tasked with supporting the planning, coordination, and flawless execution of numerous and varied events hosted throughout the year.
This position requires the coordinator to manage multiple responsibilities including scheduling, setup, client communication, and on-site logistics. The coordinator acts as a pivotal liaison between clients, vendors, and the SDSU team, ensuring that all events are aligned with both client expectations and university standards. Given the dynamic and fast-paced nature of event management, the role demands exceptional organizational skills, attention to detail, and the ability to work independently and collaboratively within a team environment.
The Event Coordinator must be prepared for flexible working hours that may include evenings, weekends, and holidays in accordance with event schedules, in addition to standard office hours Monday through Friday from 8:00 a.m. to 4:30 p.m. Day-to-day responsibilities encompass direct coordination of event logistics, real-time problem solving on event days, providing high-level customer service, managing setup and breakdown, and supporting vendor and team coordination. The coordinator will also contribute to developing event layouts and diagrams and provide audio-visual support as needed, making this a varied and hands-on role.
An ideal candidate will bring a minimum of a high school diploma or equivalent, combined with at least four years of progressively responsible experience in an office or administrative environment. Strong problem-solving capabilities, excellent interpersonal communication skills, and proficiency in Microsoft Office and Google Workspace are essential. Experience in hospitality or event planning, familiarity with audiovisual equipment, and the ability to learn new software programs will be highly valued.
The position also requires physical stamina for regular lifting, carrying, and standing for extended durations during event setups and takedowns. The Event Coordinator will play a crucial role in ensuring events at the Alumni Center not only meet quality standards but also create positive memorable experiences for clients and attendees. The chance to work within a landmark university setting, engaging with diverse stakeholders and supporting the university's mission, makes this an exciting opportunity for professionals eager to grow in event management and coordination fields.
Job Requirements
- Candidate must reside in California and live within a commutable distance from SDSU at time of hire
- job offer contingent upon satisfactory clearance based on background check results including a criminal record check
- must be able to work flexible hours including evenings, weekends, and holidays as needed by event schedule
- must be able to perform physical labor including lifting, carrying, and standing for extended periods
- must have strong organizational skills and attention to detail
- must have excellent interpersonal and communication skills
- must be proficient in Microsoft Office and Google Workspace
- must be able to handle multiple tasks and meet deadlines
- must be a self-starter and able to work with minimal supervision
Job Qualifications
- High school diploma or equivalent
- at least 4 years of progressively responsible experience in an office or administrative environment
- strong problem-solving abilities with sound judgment in high-pressure situations
- excellent interpersonal and communication skills
- ability to handle multiple tasks simultaneously, set priorities, and meet deadlines with minimal supervision
- intermediate skills in Microsoft Office and Google Workspace
- familiarity with event planning or project management tools
- detail-oriented with strong time management and decision-making skills
- eagerness to learn and grow skills
- self-motivated and able to perform with minimal supervision
- ability to interpret and communicate policies and procedures
- experience in hospitality, customer service, or event-related environment preferred
- experience in coordination and planning of meetings, conferences, or special events preferred
- experience with basic audiovisual equipment preferred
Job Duties
- Independently coordinate logistical aspects of events, prioritize tasks, adjust timelines, and assist in resolving planning and operational challenges
- respond to event-day issues in real-time using reasoning, judgment, and creativity to solve complex problems related to event coordination
- serve as the primary point of contact for internal and external event clients, ensuring effective communication and satisfaction
- provide on-site support during events, ensuring logistics are in place and client expectations are met or exceeded
- coordinate and assist with the physical setup and teardown of events based on event diagrams
- foster a collaborative environment by coordinating closely with team members, ensuring clear communication and seamless operations
- coordinate with vendors such as catering, parking, and custodial services to ensure event logistics are executed in alignment with event requirements
- develop event layouts and diagrams to ensure optimal flow and guest experience
- set up and operate audio-visual equipment and troubleshoot technical issues during events
- support special projects and collaborate on cross-functional event initiatives as needed
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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