Admin Assistant

Indianapolis, IN, USA|

Job Overview

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

employee discount

flexible schedule

Job Description

Our company is a dynamic and professional establishment committed to delivering outstanding customer service and efficient administrative support. We pride ourselves on maintaining a warm and welcoming environment for our clients, visitors, and staff. Our organization values professionalism, courtesy, and a seamless operational flow, which are critical to creating a positive first impression through our front desk operations.

We are currently seeking a skilled and motivated Front Desk Receptionist to join our team. This role is central to our daily operations as it involves being the first point of contact for anyone entering our premises or reaching out via phone. The Front Desk Receptionist will play a vital part in fortifying our company’s reputation by providing excellent customer service, handling administrative duties, and ensuring security protocols are upheld. This position is ideal for individuals who thrive in fast-paced environments, are detail-oriented, and possess exceptional communication skills. Candidates should be proficient in managing multiple tasks efficiently while maintaining a professional and friendly demeanor at all times. Employment type is full-time, offering a competitive salary aligned with industry standards and commensurate with experience and skills. This opportunity is perfect for those looking to contribute to a thriving workplace and grow their administrative career in a supportive and engaging setting.

Job Requirements

Minimum of a high school diploma or GED
Prior experience in customer service or administrative roles
Excellent verbal and written communication skills
Strong customer service skills
Organizational and multitasking abilities
Proficiency in office software including Microsoft Office Suite and scheduling tools
Ability to work under pressure

Job Qualifications

Excellent verbal and written communication skills
Strong customer service skills
Organizational and multitasking abilities
Proficiency in office software including Microsoft Office Suite and scheduling tools
Active listening and interpersonal skills
Ability to work under pressure
Minimum of a high school diploma or GED
Prior experience in customer service or administrative roles

Job Duties

Greeting and welcoming visitors, clients, and staff with a professional and courteous demeanor
Answering, screening, and redirecting phone calls efficiently
Handling mail, deliveries, and correspondence, including sorting, distributing, and preparing documents
Maintaining a clean, organized, and professional reception area
Performing clerical tasks such as data entry, filing, and document preparation
Enforcing security protocols, including visitor logs, access badges, and building entry procedures
Assisting other departments, such as HR or operations, with onboarding, scheduling interviews, or administrative support