Admin and Event Coordinator
Job Overview
Compensation
Hourly
Range $22.75 - $31.75
Benefits
Health Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Commuter Benefits
Job Description
We are seeking a motivated and detail-oriented Admin and Event Coordinator (Contract) to join our dynamic global team. Our organization is renowned for supporting and executing large-scale events and marketing initiatives that make a significant impact in our industry. With a strong presence in Arlington, VA, our company values high-quality event delivery and seamless project coordination. This role is contract-based, expected to continue through the end of 2026, with potential for conversion to a permanent position. It requires full-time commitment with 5 days per week on-site in our Arlington office, emphasizing hands-on, execution-focused responsibilities essential for our growing operations.
As an Admin and Event Coordinator, you will play a pivotal role in orchestrating the logistics and workflows behind our global events, tradeshows, and marketing programs. This isn’t just an administrative position; it's a vital role that demands excellent organizational skills, attention to detail, and the capability to thrive in a fast-paced environment. You will collaborate closely with internal teams and external vendors, partners, and stakeholders to ensure smooth, high-quality event execution. Your efforts will span managing complex calendars across multiple time zones, tracking project milestones, coordinating vendor communications, and resolving any logistical challenges proactively to keep projects on schedule.
This role is perfect for candidates with a passion for coordination, exceptional multitasking abilities, and an eagerness to support large-scale events and marketing activations. You'll have the opportunity to contribute directly to event planning, assisting with physical event setups when necessary, and ensuring administrative aspects like budgeting, contract submissions, and invoice tracking are efficiently handled. Our ideal candidate will also demonstrate strong communication skills, capable of liaising across multiple departments and maintaining productive relationships with vendors and partners to uphold our reputation for excellence.
If you are looking for a challenging and rewarding contract position within a collaborative and supportive work environment, this Admin and Event Coordinator role offers the perfect platform for you to develop your career in event coordination and beyond. Our commitment to quality, teamwork, and operational excellence is reflected in every event we support, and as part of our team, you will be essential in maintaining these high standards. This is an exciting opportunity to be part of a global team where your skills in project coordination, communication, and event logistics will be highly valued.
As an Admin and Event Coordinator, you will play a pivotal role in orchestrating the logistics and workflows behind our global events, tradeshows, and marketing programs. This isn’t just an administrative position; it's a vital role that demands excellent organizational skills, attention to detail, and the capability to thrive in a fast-paced environment. You will collaborate closely with internal teams and external vendors, partners, and stakeholders to ensure smooth, high-quality event execution. Your efforts will span managing complex calendars across multiple time zones, tracking project milestones, coordinating vendor communications, and resolving any logistical challenges proactively to keep projects on schedule.
This role is perfect for candidates with a passion for coordination, exceptional multitasking abilities, and an eagerness to support large-scale events and marketing activations. You'll have the opportunity to contribute directly to event planning, assisting with physical event setups when necessary, and ensuring administrative aspects like budgeting, contract submissions, and invoice tracking are efficiently handled. Our ideal candidate will also demonstrate strong communication skills, capable of liaising across multiple departments and maintaining productive relationships with vendors and partners to uphold our reputation for excellence.
If you are looking for a challenging and rewarding contract position within a collaborative and supportive work environment, this Admin and Event Coordinator role offers the perfect platform for you to develop your career in event coordination and beyond. Our commitment to quality, teamwork, and operational excellence is reflected in every event we support, and as part of our team, you will be essential in maintaining these high standards. This is an exciting opportunity to be part of a global team where your skills in project coordination, communication, and event logistics will be highly valued.
Job Requirements
- legal authorization to work in the U.S. (U.S. citizens only)
- 3+ years of experience in event coordination project coordination or a similar role
- strong organizational and multitasking skills
- experience managing complex calendars and scheduling across time zones
- familiarity with budgeting processes and invoice tracking
- excellent written and verbal communication skills
- ability to work onsite 5 days per week at Arlington VA office
- capacity to assist with physical event setup including lifting materials when required
Job Qualifications
- 3+ years of experience in event coordination project coordination or a similar role
- strong organizational and multitasking skills with the ability to manage multiple projects simultaneously
- experience managing complex calendars scheduling across time zones and coordinating logistics
- familiarity with budgeting processes contract submissions purchase orders and invoice tracking
- excellent written and verbal communication skills
- proven ability to build and maintain relationships with stakeholders vendors and partners
- proficiency in standard productivity tools (e.g. calendar management spreadsheets presentations and documentation tools)
- ability to assist with physical event setup including lifting materials when required
Job Duties
- manage administrative aspects of global events coordinating logistics and execution for events tradeshows and marketing programs
- maintain and organize event schedules shared calendars and marketing assets to ensure information is current and accessible
- manage meeting and room scheduling for events including handling internal and external requests and ensuring alignment across stakeholders
- track project timelines milestones and deliverables to ensure on-time execution across multiple initiatives
- coordinate with vendors and internal stakeholders to ensure clear communication and smooth program delivery
- identify and resolve issues or blockers escalating when necessary to keep projects on track
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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