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Facilities Manager

Job Description

Facilities Manager Job Description

A Facilities Manager oversees the maintenance, safety and efficiency of buildings and grounds, ensuring smooth daily operations. In hospitality, they manage hotel infrastructure, ensuring guest satisfaction through well-maintained amenities and compliance with health and safety regulations.

This guide provides the essential components for posting a Facilities Manager job description to attract skilled candidates for your hospitality or commercial property team.

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Facilities Manager Job Description Template

The Facilities Manager is responsible for managing building operations, coordinating maintenance and ensuring the property is safe, functional and visually appealing.

This job description template is crafted for hotels, resorts and commercial properties seeking experienced professionals with a background in facilities or property management.

Facilities Manager Job Overview

[Hotel/Resort/Company Name] is seeking a proactive Facilities Manager to oversee the maintenance and operations of our property. In this role, you will manage building services, ensure the safety of staff and guests and lead a team of maintenance personnel.

Your leadership will ensure our facilities meet the highest standards, enhancing the overall guest experience and operational efficiency.

Salary: $60,000–$80,000 per year
Benefits: Health insurance, paid time off, performance bonuses, 401(k) with company match, employee discounts, flexible schedules
Job Type: [Full-time]

Duties & Responsibilities:

Maintain records of maintenance, inspections and safety procedures

  • Oversee and coordinate building maintenance, repairs and renovations
  • Develop and manage maintenance schedules to ensure all facilities operate smoothly
  • Conduct regular inspections to ensure compliance with health, safety and building codes
  • Manage vendor relationships, negotiate contracts and oversee external contractors
  • Respond to emergency maintenance issues and implement preventive measures
  • Oversee security, janitorial and landscaping services
  • Manage facility budgets, track expenses and forecast maintenance costs
  • Lead and train the facilities team to ensure efficiency and high performance
  • Ensure all equipment, HVAC systems and utilities are in good working order

Qualifications:

  • Proven experience as a Facilities Manager, Maintenance Manager or similar role.
  • Strong leadership and project management skills.
  • Knowledge of building systems (HVAC, electrical, plumbing).
  • Proficiency in facilities management software and Microsoft Office.
  • Excellent communication and problem-solving abilities.
  • Familiarity with safety regulations, permits and environmental standards.
  • Ability to manage multiple projects and prioritize tasks effectively.
  • Physical ability to inspect properties and oversee maintenance tasks.
  • Degree in facilities management, engineering or related field (preferred).

What To Include in Facilities Manager Responsibilities

The specific responsibilities of a Facilities Manager can vary depending on the size and type of property. Key duties to include are:

  • Coordinating all building maintenance and repairs.
  • Developing long-term plans for facility upkeep and improvements.
  • Managing safety and compliance measures, including fire prevention and emergency response plans.
  • Ensuring that guest-facing facilities meet the highest standards of cleanliness and operation.

For larger properties, Facilities Managers may also oversee construction projects, manage multiple locations or lead sustainability initiatives.

Key Points To Cover Under the Qualifications Section

Facilities Manager qualifications should highlight leadership, technical knowledge and the ability to manage budgets and projects.

Essential qualifications include:

  • Experience with facility operations, budgeting and staff management.
  • Knowledge of mechanical, electrical and plumbing systems.
  • Ability to troubleshoot and resolve building-related issues quickly.
  • Strong negotiation skills for vendor management.

Include physical and operational requirements:

  • Ability to inspect facilities and perform hands-on maintenance if necessary.
  • Capability to respond to emergencies during non-business hours.

Facilities Manager Experience Requirements

Facilities Manager roles typically require experience in property or facilities management. Hospitality experience is a plus for hotels and resorts.

Examples of experience requirements:

  • 3–5 years of experience in facilities or property management.
  • Experience managing a team of maintenance staff.
  • Background in overseeing large properties or hospitality venues.

For senior roles or large properties:

  • 5+ years of experience managing complex facilities.
  • Experience leading renovation or large-scale infrastructure projects.

Facilities Manager Education and Certifications

While a degree is often preferred, hands-on experience can sometimes substitute for formal education. Certifications in facilities management or project management add value to the role.

Consider listing:

  • Bachelor’s degree in facilities management, engineering, or business (preferred).
  • Certified Facility Manager (CFM) or Facilities Management Professional (FMP) certification.
  • OSHA or other safety-related certifications.

Facilities Manager Job Description FAQs

A Facilities Manager oversees the maintenance, safety and operational efficiency of buildings and grounds. They manage repairs, coordinate with vendors and ensure the property complies with safety regulations.

Key skills include leadership, project management, technical knowledge of building systems and budgeting. Strong problem-solving abilities and communication skills are essential.

Facilities Managers are employed in various industries, including hospitality, healthcare, retail and corporate sectors. In hospitality, they manage hotel infrastructure and guest amenities.

Facilities Managers generally work full-time during regular business hours, but they may need to respond to emergencies or manage projects during evenings or weekends.

Yes! Facilities Managers can advance to Director of Facilities, Operations Manager or Property Manager roles. Experience and certifications can lead to higher-level positions.