Event Coordinator Job Description

An Event Coordinator is responsible for planning and executing events in the hospitality and event industry. This role involves selecting suitable venues, managing budgets, coordinating onsite vendors and ensuring overall client satisfaction. Common alternative job titles for this role include event planner and event specialist.

By: Ksenija Drobac

November 15, 2023

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Job Overview

We are in search of an Event Coordinator to streamline the execution of events at [Company Name] and inspire our team to deliver outstanding service.

Responsibilities include coordinating event logistics, overseeing event budgets, managing event inventory, creating detailed event timelines, ensuring positive guest experiences and resolving any unexpected challenges that may arise during events.

Ideal candidates will have diverse experience in event coordination, be available during scheduled events, including weekends and holidays and contribute to enhancing the success and client satisfaction of our events, making us a preferred choice in the local community.

Salary: $20–$25/hour
Tips: No
Schedule: Full-time commitment, including weekends and evenings, with the total weekly hours varying based on the event calendar and specific demands, often exceeding the standard 40-hour workweek

Event Coordinator Duties & Responsibilities

Understand the unique requirements for each event
Plan events meticulously, considering financial and time constraints
Book venues and coordinate with speakers
Research and select vendors, negotiating for favorable terms
Hire and manage personnel for event execution
Oversee all event operations, including venue preparation and invitations
Conduct final checks on the day of the event to ensure high standards
Actively oversee event proceedings, addressing issues promptly
Evaluate the success of events post-execution
Submit detailed reports for ongoing improvement strategies

Event Coordinator Experience & Skills

Proven track record as an event coordinator
Successful history of organizing events
Advanced MS Office knowledge
Outstanding management skills
Familiarity with fundamental recruitment practices
Exceptional communication and negotiation abilities
Well-organized with strong multitasking skills
Ability to remain calm in stressful situations
Strong problem-solving skills

Event Coordinator Education & Qualifications

Bachelor’s degree in Hospitality Management, Public Relations or a related field
Certification in Event Planning or a relevant industry credential
Participation in workshops, seminars or conferences related to event planning

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