Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $22.00 - $32.00
Work Schedule
Rotating Shifts
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
flexible scheduling
Employee assistance program
Job Description
Campus Reservations is a dedicated department within a university setting that manages the scheduling and planning of events across campus facilities. This department plays a crucial role in organizing both university and community events by ensuring the effective and compliant use of university spaces. Campus Reservations oversees the operation of significant campus venues, including the Cohen Center and Campus Conference Programs, providing a central point for coordinating the diverse needs of various campus constituents and external groups. The department emphasizes adherence to university regulations, policies, and procedures, making sure that each event aligns with established standards and guidelines to maintain... Show More
Job Requirements
- High school diploma
- Two years of full-time relevant experience
- Experience with administrative support or event planning
- Proficiency with Microsoft Office suite
- Ability to work early morning, evening, and weekend hours
- Ability to work rotating shifts
- Appropriate combination of relevant education, experience, and/or certifications
Job Qualifications
- High school diploma
- Two years of full-time experience in administrative support or event planning
- Experience operating a personal computer and proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Knowledge of basic accounting principles and practices
- Excellent interpersonal, verbal and written communication skills
- Strong organizational skills and ability to prioritize and complete simultaneous projects with minimal supervision
- Skill in editing documents for spelling and grammar
- Excellent customer service skills
- Exceptional event scheduling and coordination skills
- Ability to diffuse and respond professionally to stressful situations and difficult people
- Ability to interact professionally with staff, faculty, students, and the community in a service-oriented environment
- Ability to think critically and make clear, well-reasoned, and timely decisions
- Ability to anticipate and diffuse problems before they occur
- Ability to work independently and follow through on assignments
- Ability to collaborate and work effectively in a team environment
- Ability to assume new responsibilities and carry them out effectively
- Preferred Bachelor's degree in Hospitality Management or a related field
- Preferred two years of full-time experience in event coordination and planning in a higher education setting
- Preferred experience with Resource 25 scheduling software
Job Duties
- Schedules and plans university and community events in compliance with university regulations, policies, and procedures
- Assists customers with scheduling locations that are appropriate for their type of event while utilizing university space most effectively
- Routes reservation requests to facility use custodians as required
- Collaborates with a wide variety of campus constituents and outside contractors to coordinate event logistics
- Monitors campus events for compliance and implements University policy with regard to the Use of University Facilities, Postings and Solicitation on Campus, Consumption of Alcohol on Campus, Animals on Campus, and Public Expression on Campus
- Assists with departmental administrative tasks such as inventory, creation of correspondence, reports, and other documents as needed
- Enters maintenance and work requests as needed
- Maintains scheduler/calendar, email accounts, supply orders, and records pertinent to departmental operations and personnel
- Serves as essential personnel and provides assistance in the event of an emergency on campus
- Reports building safety, security, and maintenance issues to appropriate department
- Assists with the coordination of summer camps and conferences utilizing the One Stop Shop business model
- Performs other job-related duties as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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