Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Career development opportunities
competitive salary
inclusive work environment
Job Description
Volcafe North America, part of Volcafe Ltd, is a prominent player in the global green coffee trading industry. As a leading international green coffee trading company operating in over 20 countries worldwide, Volcafe Ltd has established itself as a trusted supplier to the world’s major coffee roasters and retail distributors. The company’s extensive expertise covers green coffee procurement and preparation, sustainability, blending, quality control, risk management, as well as export, import, and distribution of coffee. As part of ED&F Man Commodities, a world-leading trader of agricultural products including coffee, sugar, molasses, and animal feed, Volcafe North America benefits from a... Show More
Job Requirements
- Bachelor’s degree in business administration supply chain international trade or related field
- Previous experience in office administration logistics trade operations or project coordination
- Experience in commodity trading environments highly advantageous
- Proficiency in Microsoft 365 including Excel PowerPoint and Outlook
- Strong organizational and communication skills
- Ability to multitask and prioritize effectively
- Comfort with balancing routine tasks and fast-changing priorities
- Passion for coffee industry and willingness to learn and grow
Job Qualifications
- Bachelor’s degree in business administration supply chain international trade or related field preferable
- Previous experience in office administration logistics trade operations or project coordination
- Experience within commodity trading environments advantageous
- Proficiency in Microsoft 365 including Excel PowerPoint and Outlook
- Experience with ERP CRM or e-commerce systems advantageous
- Strong organizational skills with ability to multitask and prioritize effectively
- Excellent communicator with collaborative and service-oriented mindset
- Comfortable balancing structured routine work with fast-changing priorities
- Passion for coffee and enthusiasm for industry learning and growth
Job Duties
- Coordinate the end-to-end execution of purchase and sales contracts with accuracy and timeliness
- Maintain and update trade data in internal systems ensuring compliance with terms
- Collaborate with logistics finance and quality teams to ensure smooth delivery and resolve issues proactively
- Prepare and verify trade documentation including invoices bills of lading certificates of origin and quality reports
- Support audit and reporting requirements by maintaining accurate documentation
- Support communication with customers responding to inquiries professionally and promptly
- Assist with e-commerce business activities including order processing inventory updates and customer communication
- Partner with quality team on coffee cupping schedules sample tracking and certification documentation
- Track and report on project timelines and deliverables ensuring compliance with company policies and standards
- Provide direct support to the Regional General Manager including scheduling communications follow-ups and preparation of reports or presentations
- Provide administrative support to trading logistics and finance teams
- Coordinate leadership priorities cross-functional initiatives and office-wide communications
- Coordinate internal and external meetings client visits team events customer travel logistics and assist with tradeshows coffee tastings and other industry activities
- Compile business metrics sales summaries and operational dashboards for leadership review
- Manage onboarding for new staff including system access training resources and process documentation
- Assist with rollout of new tools systems and process improvements identifying opportunities to streamline workflows and strengthen cross-team communication
- Maintain office resources supplies and vendor relationships
Job Qualifications
Experience
Entry Level (1-2 years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.
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